Quick answer: Custom coasters work at corporate events because they sit under drinks for the whole function, so your logo stays in view through networking, dinners and launches. At Custom Coasters the minimum run is 500, at $150 + GST printed on one side, in round or square.
Custom Coasters for Corporate Events & Conferences: Why They Work
When it comes to corporate events and conferences, every detail matters. From signage to name badges, businesses invest heavily to make a lasting impression. But there’s one small yet powerful branding tool that often gets overlooked — custom coasters.
Whether you’re hosting a gala dinner, a product launch, or an industry conference, custom printed coasters deliver big results for a small investment.
Why Do Custom Coasters Work at Corporate Events?
Constant Brand Visibility
Unlike a banner that attendees walk past once, a coaster stays in front of your guest for the entire event. Every time they reach for their drink, they see your logo and message. It’s subtle, repeated exposure — exactly how strong brand recall is built.
Cost-Effective Branding
Compared to pull-up banners, branded merchandise bags, or digital screen advertising, custom coasters are incredibly affordable. Ordered in bulk, they cost just cents per unit yet deliver a polished, premium impression.
They’re Practical and Useful
Nobody throws away a coaster that’s sitting under their drink. Unlike flyers or brochures that end up in the bin, coasters serve a genuine purpose. They protect surfaces, look professional, and guests actually use them. Many attendees even take them home — extending your brand’s reach beyond the event.
They Start Conversations
A well-designed coaster with a clever message, QR code, or eye-catching design gives people something to talk about. At networking events, that small conversation starter can turn a forgettable interaction into a meaningful connection.
How Can You Use Custom Coasters at a Corporate Event?
Custom coasters are versatile. Here are some of the most effective ways to use them:
- Conference networking sessions — Place branded coasters at cocktail tables and bar areas. Add a QR code linking to your website or LinkedIn page to drive post-event engagement.
- Gala dinners and award nights — Elevate your table settings with premium coasters in sandstone, ceramic, or thick pulpboard to complement a formal setting.
- Product launches — Print key product details or a launch-exclusive discount code on your coasters to keep your message front and centre.
- Trade shows and exhibitions — Hand out coasters at your stand as a takeaway item. They're lightweight, useful, and far more memorable than a generic flyer
- Internal corporate events — Use them at team celebrations or milestones with your company values, a fun message, or team photo to build culture and morale.
What Should You Consider When Ordering Coasters for a Corporate Event?
Get Your Design Right
- Use your brand colours and logo prominently.
- Include a call to action — a URL, QR code, or event hashtag.
- Keep text minimal — let the design do the heavy lifting.
- Consider printing both sides for twice the messaging space.
Custom coasters for corporate events and conferences hit the sweet spot of low cost, high visibility, and genuine usefulness — making them one of the smartest promotional investments for any corporate event.
Order the Right Quantity
A good rule of thumb is at least 2 coasters per attendee to account for multiple drink stations and the ones that get taken home. For multi-day conferences, consider 3 – 4 per attendee.
How Do You Order Custom Coasters for a Conference?
Step 1:
Choose your coaster type
Use our contact form to pick the quantity, shape and printing options, such as single sided or double sided.
Step 2:
Send us your design
Got artwork ready? Upload it directly to our 'Quick Quote' contact form. Don't have a design? No worries — send us your logo and colours and we'll assist.
Step 3:
Approve your proof
We'll send you a digital proof so you can see exactly what your coasters will look like before we print a single one. No surprises.
Step 4:
We print and ship
Once approved, we get to work and ship your coasters directly to you. Fast turnaround, safe packaging, delivered to your door.
Frequently Asked Questions
Short runs start from 500 units.
Runs of up to 2,000 coasters are dispatched within 48 hours. Larger runs take 5 to 7 working days. Delivery to most major cities takes 1 to 2 days.
Yes. Design is free for simple designs and for new customers, and complex graphics carry a fee of $90 + GST. Send us your logo, event name and colours, and a proof normally comes back within 1 to 2 hours. Nothing is printed until you approve it.
For 500 coasters, expect $150 + GST single sided or $160 + GST double sided. A square run of 1,000 is also $150 + GST single sided, and 5,000 single sided coasters are about $395 + GST. There are no setup fees, and delivery is quoted per order because it depends on quantity.
Ready to Order Custom Coasters for Your Next Event?
Custom coasters are one of the most underrated branding tools for corporate events and conferences. They’re affordable, practical, endlessly customisable, and they keep your brand in front of your audience all event long.
Whether you’re planning an intimate executive dinner or a large-scale national conference, Custom Coasters can help you create the perfect coaster for your event.
Keep reading
- More Business and Event Coasters guides
- Custom Coasters for Weddings: Personalise Your Special Day
- QR Code Beer Coasters: The Smartest Way for Venues to Promote Entertainment
- Beer Coaster Design: The Do’s and Don’ts
Square coasters cost the same $150 + GST single sided at 1,000 as at 500, so one run can cover every bar and cocktail table at your conference. Request pricing on our custom event coasters page.
